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مهندسی و مدیریت ساخت پروژه - p3 express Weekly Activities

درحال مشاهده: مهندسی و مدیریت ساخت پروژه - p3 express Weekly Activities

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p3 express Weekly Activities

1395/12/26
18:53
امیرحسین ستوده بیدختی

p3 express
p3 express
A17. Measure and report performance
This is a weekly activity. You can repeat the weekly activities in a certain day of the week (e.g. every Monday). Remember that A17 to A21 should be run in sequence.
We measure the progress of the project in this activity, using the Schedule Model and Progress Register. This information will be used to manage deviations in the next activity.
These are the steps for measuring progress:
The progress of project activities is captured, and stored in the Schedule Model. Using stepped progresses is always preferred to gradual percent complete values; e.g. Only three values of 0%, 60%, and 100%; the activity has 0% progress until it’s submitted for approval; it becomes 60% after it’s submitted, and 100% when it’s approved.
The Earned Value of the whole project is read from the Schedule Model and stored in the Progress Register.
The Actual Cost of the whole project is entered in the Progress Register.
The Earned Schedule related parameters are calculated automatically in the Progress Register.
The cost and time forecast of the project is calculated automatically in the Progress Register, and presented in the Dashboard sheet.
All stakeholders will have access to the Dashboard.
The PM Support checks to make sure all relevant stakeholders have seen the Dashboard.
Using the online dashboard is preferred, but if some stakeholders are not comfortable with it, save a PDF and email it to them.
Avoid too much detail in progress measurement, as it distracts everyone, and doesn’t provide real additional value. The Project Manager may need extra details for finding solutions to recover from deviations and prevent similar problems in the future, which will be provided by the PM Support, but they are not part of the standard measurements and dashboards.
A18. Manage deviations
This is a weekly activity. You can repeat the weekly activities in a certain day of the week (e.g. every Monday). Remember that A17 to A21 should be run in sequence.
The purpose of measuring progress is to find deviations and fix them.
The forecasts for time and cost are compared to the targets in the Progress Register. If there are deviations, you should compare them with Plan Limits. If both time and cost forecasts are below their Plan Limits, then the Project Manager decides on how to fix them. Otherwise, it means that you cannot meet the targets, and you should find a serious way for fixing the problems. The issue should be escalated to the Sponsor, and everyone checks the possible solutions. When the Sponsor selects a solution, it will be reflected to the plans using the Cycle Planning activities (A12 to A16).
A19. Weekly kick-off
This is a weekly activity. You can repeat the weekly activities in a certain day of the week (e.g. every Monday). Remember that A17 to A21 should be run in sequence.
When you’re done with managing deviations, it’s time to have a quick, and simple weekly kick-off. Two hours should be enough for it. The Project Manager gathers all Team Leaders, Supplier PMs, PM Supports, and other key people (if required) for the following:
Reviewing what you’re going to do in the coming week, to make sure everyone is synchronized. Remember that what people say here should not be used for checking the performance, or blaming the teams if they couldn’t get them done.
Reviewing the problems they may have in the coming week. These risks or issues are recorded in the RIC Register or Journal, and managed like other RICs. Remember that one of the main responsibilities of a Project Manager is to help the teams by solving their problems.
Encouraging the teams to limit their work in progress, and get the in-progress packages done as soon as possible. Having a lot of in-progress work reduces productivity, quality, and predictability.
A20. Weekly Audit
This is a weekly activity. You can repeat the weekly activities in a certain day of the week (e.g. every Monday). Remember that A17 to A21 should be run in sequence.
Now it’s time to audit yourself using the questionnaire in the Project Health Register, and get a score. This audit is only about the quality of your project management system, rather than the product you’re creating in the project.
Your absolute score is not as important as having an improving score: each week a little better than the previous one.
A21. Focused Communication
This is a weekly activity. You can repeat the weekly activities in a certain day of the week (e.g. every Monday). Remember that A17 to A21 should be run in sequence.
The Project Manager sends a short message to everyone involved in the project, and briefs them on what’s going to be done in the coming week, and the risks that may affect it, as well as the plans to respond to those risks.
The purpose is to ensure everyone is aligned with the overall goal of the project, and there won’t be conflicts among teams and suppliers.
Examples

 مهندسی و مدیریت ساخت  (ICEMA)  Construction Engineering Management


Hi everyone,
We’re just done with the weekly kick-off, and the review of the plans. Based on that, we’ve planned to complete the structure in Block B, solve all the remaining utility problems in Block A, and install windows in all floors in Block A.
As you know, installing windows was scheduled for later, but because of the strange weather this year, there’s a risk of having sub-zero temperature in the near future, which creates a lot of problems for our finishing activities. The best plan we’d come up with is the new schedule for installing windows. So, everyone, please support your colleagues in this high priority deliverable.
Hi everyone,
I wish you had a great weekend. This week, we’ll be focused on two things: fixing the problem with our staging environment that slows everything down, and preparing for the next release by finishing the remaining Must-Have items. Please keep it simple and only focus on delivering the essential parts; any fancy feature would be done later, when we’re sure there would be no problem with the release.

مهندسی و مدیریت ساخت پروژه - p3 express Weekly Activities

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