درحال مشاهده: مهندسی و مدیریت ساخت پروژه - مطالب ابر Closing

سال نو مبارک

p3 express Closing

1395/12/26
19:02
امیرحسین ستوده بیدختی
p3 express

p3 express
A28. Receive approval and hand over the product
This activity is part of the Closing section, when we're done with the project, or we want to cancel it. In both cases, we need to do a few final things.
We need to receive approval and hand over the product to the customer (in case of external projects), or the business side of the company (in case of internal projects).
Sometimes, the customer accepts the products, but agrees with you on a list of extra tasks you need to do in a certain duration. If there are no external constraints to create significant delays, it’s best not to consider the project closed, finish all those activities with the project team, and then move on. Otherwise, you can close the project and have those extra activities taken care of by a support/maintenance team in the company.
A29. Handover the Business Case to the responsible person
This activity is part of the Closing section, when we're done with the project, or we want to cancel it. In both cases, we need to do a few final things.
You shouldn’t forget the project after it’s finished. Normally, it’s the responsibility of the program or portfolio management system to take care of the Post-Project activities. If you have such a system, you’ll hand over the Business Case to them, and ignore the Post-Project Activities. Otherwise, the Sponsor remains responsible for the Post-Project activities for 2 to 5 years, depending on the project.
A30. Evaluate the customer and team satisfaction
This activity is part of the Closing section, when we're done with the project, or we want to cancel it. In both cases, we need to do a few final things.
Use the Project Health questionnaires for evaluating the customer and team satisfaction for the last time. It’s done similar to A25.
The output would be mainly used for the future projects.
A31. Closing Audit
This activity is part of the Closing section, when we're done with the project, or we want to cancel it. In both cases, we need to do a few final things.
Use the Project Health audit to score your project management system for the last time. This information will be used for improvements in your company-wide project management maturity.
While the standalone score is important, the trend of your scores among the collection of projects in the company is more important.
A32. Archive the PMIS
This activity is part of the Closing section, when we're done with the project, or we want to cancel it. In both cases, we need to do a few final things.
The PMIS should be securely archived forever!
When you follow the P3.express flow properly, all your documents are already in a single place, and very well organized. So, all you need to do is to put it in the right place in a storage system, and remove the edit permission from most users, only allow them to view the documents from now on.
A33. Celebrate and announce closure
This activity is part of the Closing section, when we're done with the project, or we want to cancel it. In both cases, we need to do a few final things.
Now it’s time to have a proper celebration for the team members, or the whole company.
This is an investment for the future projects, as it reminds people that they are all working for the same goal.
A34. Focused Communication
This activity is part of the Closing section, when we're done with the project, or we want to cancel it. In both cases, we need to do a few final things.
Now the Sponsor sends a message to everyone in the company, announces the closure of the project, and thanks all the team members.
Remember that everyone in the company should be aware of the ongoing projects; otherwise you cannot expect them to be aligned with the objectives, especially when resources are shared among multiple projects.
Examples
Hi all,
I’m glad to inform you that the document management implementation project is finished successfully. Well, we finished it two months later than expected, however, it’s still a success based on all uncertainties we had. I’d like to thank you all for your contributions.
It’s now time to see how it works in our company, and how much benefits it generates.
Hi all,
As you know, many things changed in our BuildingXYZ project during the last three months. Unfortunately, the project wasn’t justifiable anymore, and we realized it’s best to cancel the project, and focus on more beneficial investments. I appreciate all the effort you put into this project, and I ensure you that it’s not wasted; we’ve learned a lot, and we can use this knowledge in our future projects.
Dear team members,
Congratulations! We’re done with ProjectABC. It’s handed over to the customer, and they seems to be quite happy with it. Thank you all for the great work.

 مهندسی و مدیریت ساخت  (ICEMA)  Construction Engineering Management


By the way, we had another project in our backlog since 5 weeks ago. Now that we’re finished with this one, we can start the new project. I guess this project will be very interesting for many of you. I’ll let you know more about it in a few days.


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مهندسی و مدیریت ساخت پروژه - مطالب ابر Closing

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